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The COVID-19 outbreak has made much of the world come to a standstill. With very few exceptions, businesses are suffering financially. When your industry and business can re-open, you must develop a return to work plan. If you are essential and stayed open, you can further improve your COVID-19 processes and procedures.
As always, the health and safety of your employees is top priority. Here is an outline with some resources (hyperlinks) to use as a STARTING point to protect your employees and your business from closing again due to the COVID-19 pandemic:
Develop a return to work plan document – This written document should be posted in visible places in your office and distributed to every employee.
Discuss concerns with at-risk employees – Everyone is at risk of catching the virus however older adults and people of any age who have serious underlying medical conditions might be at higher risk for severe illness from Covid-19. Discuss any concerns with them along with measures they can take to remain safe.
Implement practices that encourage social distancing
Require sick employees to work at or stay at home – This should be done by employees without fear of punishment and clearly communicated.
Send infected employees home and disinfect the premises – If an employee gets the virus, has symptoms, reports exposure to a known COVID-19 infected person, etc. direct them to stay at home or if already at work and around other employees, immediately send them home. Do not allow them to return to your premises until they have a negative COVID-19 test and provide medical documentation of their negative test for your files. Require all employees that had exposure to COVID-19 positive employees to self-quarantine. Do not allow them to return to your premises until they have a negative COVID-19 test and provide medical documentation of their negative test for your files. Follow OSHA’s guidelines for preparing workplaces for COVID-19 in order disinfect the premises.
Provide safety equipment to prevent an outbreak – Prevent an outbreak by providing face masks, cleaning supplies, hand sanitizers, gloves, and other PPE (Personal Protective Equipment), which can help prevent the spread of the virus.
Industry specific guidance for re-opening — https://www.backtoworksafely.org/
This is NOT an all-encompassing document, but an outline intended to help your business begin to re-open or continue operating in a smarter and safer manner. Get in touch with us at SIA Insurance Group for a proactive approach to your risk management needs. Our team focuses on cutting-edge industry-specific solutions for small and middle markets. Please call us today at 630-325-4000 if you would like to discuss this document, or any other insurance related questions.
All our best,
Dave Slocum
President
SIA Insurance Group
6440 Main Street #300
Woodridge, IL 60517
(630) 325-4000 phone Ext. 100
(630) 325-4025 fax
www.siaig.com
1. Option to from Home – Everyone is at risk of catching the virus however older adults and people of any age who have serious underlying medical conditions might be at higher risk for severe illness from Covid-19. If you are not comfortable coming into our office, you do have the option to work from home if it remains a viable option to stay fully productive.
2. Sick employees are required to work at or stay at home – This is a required and there is no penalty for staying home when you are sick or showing COVID-19 symptoms.
3. Masks – Anyone entering our office must be wearing a mask. Employees do not have to wear a mask while working at their desk, but when you leave your desk you must be wearing a mask.
4. Temperature Reading – Anyone entering our office must take their own temperature. Put on one of the provided disposable gloves, use the mirror that is provided if needed. Temperature must be 100.4 degrees Fahrenheit or less. (The CDC states that for a fever for COVID-19 is 100.4 degrees Fahrenheit or higher.)
5. Hand Sanitation – Sanitize your hands with hand sanitizer that is provided.
6. Protective Plexiglass – Protective plexiglass has been installed based upon our COVID-19 risk assessment. Please notify us if there are areas you believe that may need protective plexiglass so we can review.
7. Hand Washing – All employees must thoroughly wash hands when leaving the bathroom. Use a paper towel from the bathroom to open the bathroom door and our office door.
8. Hand Washing – All employees must thoroughly wash hands when entering and leaving the kitchen.
9. Kitchen – All employees must socially distance while eating lunch. When you are done eating, you are required to disinfect your eating space and chair.
10. Socially Distancing – Use your phone to communicate with other people within the office, if you are near another person’s desk, remain at least 6 feet apart. Do not touch their desk.
11. Daily Cleaning – All employees are required to disinfect your own workspace at the end of each day including high touch areas (doorknobs, printers, file cabinets, postage machine)
12. Office Cleaning – Our office is being professionally disinfected every Saturday.
13. Suggestions – If you have suggestions to improve our COVID-19 plan, please notify me via email.
14. Training – If you have questions regarding our COVID-19 plan or the procedures we have in place, please notify me.
15. Working from Home — Bring your computer and charger home. Ensure your S-Net is logged in on your computer and your office line is working to your cell phone app
16. Work Groups – We will discuss and implement a plan to optimize social distancing
Regards,
Dave Slocum
President
SIA Insurance Group
6440 Main Street #300
Woodridge, IL 60517
(630) 325-4000 phone Ext. 100
(630) 325-4025 fax
www.siaig.com
You must wear a mask to enter our office.
If you are sick or have symptoms, do not come into our office.
You must take your temperature when you enter our office. Your temperature must be 100.4 degrees Fahrenheit or less (CDC guidelines) to enter. Thermometer and disposable gloves are provided.
Sanitize your hands and do not come within 6 feet of anyone while in our office. Hand sanitizer provided.
Thank you!
All employees must thoroughly wash hands when entering and exiting the kitchen. This is required when you make coffee, get water, go into the refrigerator, empty the dishwasher, or when you are eating lunch.
All employees must socially distance while eating lunch.
When you are done eating, you are required to disinfect your eating space and chair.
Thank you!
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